The estimate you wrote on Sunday is the job you win.
Work gets won on how fast the estimate goes out and whether anybody followed up. Both of those happen after the truck is back, which is why both of them slip.
A shop with a dispatcher and an office manager has somebody scheduling the crew and somebody chasing the money. You are on the jobsite all day and doing both of those jobs at the kitchen table.
The walkthrough was at four, the estimate gets written at nine, and the change order from Tuesday is still a photo on your phone. The homeowner who asked on Monday has two other bids by Thursday.
Where the week actually goes
Three walkthroughs this week and one estimate written. The other two homeowners are talking to somebody else by now.
Everyday admin →The scope changed on site, everyone agreed, and nothing was written down. It becomes a conversation at final invoice instead.
Getting paid →A year of fuel, materials, and supply-house runs is a shoebox in the truck, and the extension is starting to look like a plan.
Bookkeeping & expenses →What Muley carries here
The same six piles as every other trade, in the order they hurt in yours.
The estimate is the product, and it is written after a full day on the jobsite or not at all.
- Draft the estimate from the walkthrough details
- Follow up on the estimate nobody answered
- Confirm the start date and the crew's arrival window
A draw that was never invoiced and a change order that was never written down are the same problem arriving at different times.
- Invoice the draw when the milestone is hit
- Chase the deposit before materials are ordered
- Nudge the final balance after the punch list is cleared
Fuel, the supply house, and a truck full of receipts decide whether the job made money, and none of it is entered anywhere.
- Categorize supply-house receipts and fuel
- Track mileage between jobsites automatically
- Compute profit per job instead of per quarter
A homeowner who was happy will refer you, and will not think to unless somebody asks while the work is still fresh.
- Text the review request once the punch list is signed off
- Reach the customer whose last job was a season ago
- Re-open seasonal work before the phone starts ringing
Running back to the supply house mid-job costs more in a morning than the materials did.
- Watch stock on what you carry on the truck
- Compare what suppliers are charging you
- Log deliveries to the jobsite
of estimates never convert — and follow-up, not price, is what separates the ones that do.
Leap Home Services Sales Report, 2023
- What the job actually costs
- Scope, change orders, and what you will not do
- Which jobs you take and which you walk from
- The conversation with a homeowner about their house
Muley drafts and tees it up; you send it. The one exception is the review-request text after a completed job, which you switch on and set up yourself.
- A phone full of jobsite photos
- Paper estimates
- A supply-house account
- Text messages with the crew
- A shoebox of receipts
Muley works the pile these leave behind.
Questions
Can Muley write an estimate for a contractor?
Muley drafts the estimate from the walkthrough details you give it, and you set the price. Muley does not decide what a job costs — that is a judgement about your crew, your materials, and your risk. What Muley removes is the hour at the kitchen table between the walkthrough and the homeowner seeing a number.
Does Muley chase invoices and draws?
Yes. Muley invoices the draw when a milestone is hit, chases the deposit before materials are ordered, and nudges the final balance once the punch list is cleared. Every one of those is drafted for you to send. Getting paid late is not usually a dispute; it is a reminder nobody wrote.
Is Muley a field service management tool?
No. Field service platforms are built around dispatching a crew and managing a schedule, and they are built for companies that employ a dispatcher. Muley works the back office of an owner-operator who does not: the estimates, the invoices, the receipts, and the follow-ups. Muley does not answer your phone or route your trucks.
How much does Muley cost?
Muley has three plans. Free is $0 per month. Owner is $29 per month, or $23 per month billed annually. Business is $59 per month, or $49 per month billed annually. Every plan unlocks the whole app with no cap on customers or jobs. Full detail: https://muley.ai/pricing
Do I need staff to use Muley?
No. Muley assumes the opposite. It is built for owner-operators who have no bookkeeper, office manager, or dispatcher, and who handle the administrative work themselves after hours. Shared access for a team is coming soon for teams and is not available today.
More at the full FAQ.